Bisan ERP NGO

The system provides the ultimate financial management solution for NGOs through a dynamic, scalable and reliable ERP for budgeting requirements and accurate reporting and management of fund accounting, revenues, expenditure allocation and tracking per project, category, activity, cost center or any defined component. Working closely with NGOs and partnering with funders, provided us with a full understanding of the reporting requirements for both parties.

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Bisan ERP NGO

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A Modular Seamlessly Integrated System with a Single Point of Entry

Available in Eight Languages

Cloud Based

365 Days Support Availability

Bisan's General Features

Truly Multilingual System

A unique multilingual implementation: switch between desired languages at any given time during a session's view, input & output.

Cloud ERP

The system supports all internet and intranet functionalities. It is accessible from any internet connection; providing high data security.

User-friendly

User-friendly menus & graphics. A capability to hide, show & move columns. Deals with different cycles of accounting & management titles.

Full Audit Trail

Gives authorized users access to view all historical changes of any piece of data with who/what/where/and when information.

Split Views

A feature to split the view to multiple screens in the system.

Multiple Year Reporting

Multiple years reporting, overlapping years & cumulative periods.

Filtering Capabilities

Capability to filter tables by excluding or including any criteria.

Macro Recorder

A tool to record recurring transactions for higher efficiency and productivity.

API Data Exchange

A capability to integrate with third party systems by utilizing the API data exchange module.

Fully Integrated Modules

All data & transactions entered are automatically posted to corresponding modules, accounts & files.

Drill Down Functionality

A complete drill down functionality showing all details of each transaction on every report.

SMS Integration

Capability to send automated SMS notifications directly from the system per set configurable criteria.

Export Reports

Capability to export all generated reports to Excel, JSON, XML, Text & HTML files which can be opened by any other spreadsheet or word processing software.

Email Integration

Full integration with email systems. Single vouchers, such as purchase orders, invoices or receipts, could be sent via email or bulk actions such as pay slips or statements of accounts.

Advanced Search Functionality

A unique detailed search mechanism: enables search in any given database regardless of size by searching keywords or any other requested field.

QR Code for Delivery Location

The ability to print a QR code on store issues & invoices indicating the contact’s location for accurate & error free delivery.

User Preferences

Allows for defining each user’s preference for language, setting default fields in transactions & setting customized views for tables.

Record Cloning

To accelerate the data entry & to save time & effort, user can clone any record available; whether a file or a voucher. Allowing use of any available voucher as a template.

Import Data & Reports

Capability to import tables & lists from Excel, XML & Text with the appropriate account mapping & fields.

Barcode Reading & Printing

Integration with barcode readers providing easy inventory taking & adding items in an invoice & direct barcode printing for labels.

Bank Transfer Forms

User-defined HTML bank transfer forms printed directly from the payment vouchers.

Customized Views

A user customized views for all tables to set preferences for certain criteria and save them for future retrieval.

Integration with Peripherals

Full integration with peripherals; check readers & scanners, barcode readers, scales, document scanners & others.

Checks Reading & Printing

Fully user-defined easy-to-use setup per bank account for check dimensions & available fields for any check format.

Multiple Users Definition

Multiple users are each defined with assigned access rights up to the field level.

Contact Language Preference

A language preference for each contact may be defined for sending invoices & SMS in a preferred different language.

Document Attachment

Ability to attach any file type: purchase or expense invoices with related payment or journal voucher or attaching item picture with item file or for catalogue view.

Segmented Accounts

You could tailor segmented accounts to cope with management requirements.

Notification Alerts

A feature to automatically generate customizable alerts from the system. These alerts include SMS messages, email notifications or pop-up messages on the screen.

Dashboard & Widgets

A dashboard including various widgets for easy reading of data and reports in the system.

Multi-tab Interface

The system allows the user to open different menus and tables at the same time, to add new records and modify existing ones without having to interrupt the transaction you are working on.

Customizing User Shortcuts & Icons

The system provides consistent use of function keys and icons that are clearly defined. In addition, it provides a customized definition of shortcuts and icons per user.

Financial Management

Import & Item Cost Allocation Management
General Ledger
Pending Inventory Handling & Reporting
VAT Settlement & Invoice Bank
Multi-currency Management
Check Printing & Bank Transfer Forms
Automatic Depreciation Calculations
Multiple Segments/Cost Centers

Financial Management

Import & Item Cost Allocation Management
General Ledger
Pending Inventory Handling & Reporting
VAT Settlement & Invoice Bank
Multi-currency Management
Check Printing & Bank Transfer Forms
Automatic Depreciation Calculations
Multiple Segments/Cost Centers

Purchases, Inventory & Warehouse Management

Serial/Batch Expiry Date Tracking
Barcode Management
Count & Weight Item Management
Suppliers
Height, Width & Length Item Management
Item Segmentation & Reporting
Inventory & Location Management
Multiple Unit Tracking Per Item

Purchases, Inventory & Warehouse Management

Serial/Batch Expiry Date Tracking
Barcode Management
Count & Weight Item Management
Suppliers
Height, Width & Length Item Management
Item Segmentation & Reporting
Inventory & Location Management
Multiple Unit Tracking Per Item

Bisan's Modules

Purchases, Inventory & Warehouse Management

Purchase Cycle Workflow, Suppliers, Multiple Warehouse Management, Ending Inventory Evaluation, Inventory & Location Management, Multiple Unit Tracking Per Item... etc.

Financial Budgeting

The Financial Budgeting module is seamlessly integrated with the GL, the purchasing vouchers and other modules providing real time reporting and budget control.

Sales Budgeting

The Sales Budgeting module is seamlessly integrated with the sales vouchers providing real time reporting and targets monitoring.

Branch Management

The system allows an unlimited number of branches to be defined in the system, with grouping options for branch management and financial reporting.

Workflow & Electronic Transaction Approval

To save time and ensure accuracy, the system offers a multi-level electronic approval structure per document. Thus, providing a paperless, fully tracked, automated and audited transaction processing based on your own set policies and procedures.

Fixed Assets Management

The Fixed Assets Management module is designed to manage the entire life-cycle of fixed assets, including: purchase of assets, asset location & custody, asset count, assets retirement & sale of assets.

Human Resource Management

A full HR Management module that includes: the organization structure, employee profile, absence management and performance evaluation; in addition to a self-service portal. This module includes Payroll & HR Portal.

Payroll & Attendance

Supports various formulas for calculating payroll, allowances and deductions. A payroll form can be created to take into account calculation method, payment period, payment type and the design of printout pay slip for each group of employees etc.

HR Portal

The portal enables employees to view their information & execute certain actions: vacation application, employee requests approval & performance evaluation form. A stand-alone product with web interface that connects HR module & Bisan ERP.

Online/Offline Point of Sale

A user-friendly Point of Sale module for retail and cash sales, easy-to-use, setup and management. Seamlessly integrated with the Bisan ERP Trade and Industry Professional Edition utilizing all back-office system features, reporting and modules.

Cyber Security & Access Rights

Securing your data with the best cyber security measures, including role-based access, strong encryption, robust password policies, two-factor authentication and more.

Cyber Security & Access Rights

Securing your data with the best cyber security measures, including role-based access, strong encryption, robust password policies, two-factor authentication and more.

Access Rights Security

Users are organized in a tree fashion similar to that of the company’s administrative tree, and each user can be assigned specific access rights on any option, module and functionality in the system.

Advanced Security

Permitting authorized users’ access in permissible fields and sub-fields. By defining criteria and rules per voucher or record field; providing a high level of user access control.

Station Login Security

In addition, to usernames and passwords, a security option is defined for permitting specific stations to access the system.

Password Security

Controls for assigning password strength and requests to change it periodically.

Login Schedule

Definable time schedules to permit users to log in to the system at specific schedules or times.

Document Printing

User-defined document printing options allowing or denying access to print and post vouchers.

Electronic Signatures

Assigning required signatures for approvals per voucher based on criteria and rules for fields such as voucher amount, branch, department and/or supplier.

Control Dates

User-defined set of controls for data entry security and control. These controls guarantee unintentional data entry that will affect audited or submitted reports.

Two-factor Authentication

A two-factor authentication for additional optional security that sends an SMS to the mobile number defined in the user’s file.

Third Party Login Options

A feature that allows users to incorporate verified third-party applications as a login option to the ERP system.

Product Comparison

	Lite	Pro
Cloud ERP	✔	✔
Record Cloning	✔	✔
Login Schedule	✔	✔
Control Dates	✔	✔
Password Security	✔	✔
Station Login Security	✔	✔
Access Rights Security	✔	✔
Check Reading	✔	✔
User-friendly	✔	✔
Multiple Year Reporting	✔	✔
Macro Recorder	✔	✔
Split Views	✔	✔
Email Integration	✔	✔
Export Reports	✔	✔
Filtering Capabilities	✔	✔
Drill Down Functionality	✔	✔
Integration	✔	✔
Truly Multilingual System	✔	✔
Advanced Search Functionality	✔	✔
Check Printing		✔
Import Data & Reports		✔
Multiple Unit Tracking Per Item		✔
Multiple Warehouse Management		✔
Customer Segmentation		✔
Prepaid & Accrued Expenses		✔
Multi-level File Structure		✔
Multiple Segments/Cost Centers		✔
User Preferences		✔
Advanced Security		✔
Document Printing		✔
Bank Transfer Forms		✔
Multiple Users Definition		✔
QR Code for Delivery Location		✔
Barcode Reading & Printing		✔
Customized Views		✔
Full Audit Trail		✔
Sending SMS		✔